NPU Policies

Northwestern Polytechnic University (NPU), in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national, and/or ethnic origin, sex, marital status, gender identity, sexual orientation, pregnancy 1 , physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, religion, service in the uniformed services 2 , or age. NPU also prohibits unlawful harassment including sexual harassment and sexual violence. This policy of non-discrimination applies to all aspects of admission, education, employment, financial aid, student activities, and other school-administered programs. NPU is obligated to investigate all discrimination complaints, including harassment in an unbiased, thorough manner.

 

Anyone with questions about NPU’s non-discrimination policy or complaints is encouraged to contact the Legal Team at compliance@npu.edu.

 

1. Pregnancy includes pregnancy, childbirth, and medical conditions related to pregnancy or childbirth.

 

2. Service in the uniformed services includes membership, application for membership, the performance of service, application for service, or obligation for service in the uniformed services.

NPU takes complaints regarding the institution seriously.  Students have the right to file a grievance that concerns NPU, whether it is personnel, the course of study, or other related matters.  This policy describes the grievance procedure available to students.

 

1) INFORMAL RESOLUTION

 

NPU highly encourages students to attempt to informally resolve any situations directly with the aggrieving party or department.

 

With regard to academic grievances (e.g., academic integrity, faculty grievance), students must attempt to informally resolve the matter with his or her instructor.

 

With regard to appeals of disciplinary action and other complaints, no student is obligated to attempt informal resolution and may bring a formal complaint to the administration as outlined in this policy.

 

2) TIMING

 

Academic grievances and appeals of disciplinary action must be received by the administration within 30 days of the close of the academic term in which the first incident giving rise to the grievance occurred or the notice date of the disciplinary action. There is no deadline for other types of complaints.

3) COMPLAINT PROCEDURE AND RESOLUTION

 

All complaints and supporting documentation shall be submitted in writing to the NPU Compliance Department. The complaint should be made using the NPU Grievance Form. Please note that if a complaint is an appeal of disciplinary action, the complaint should include a description of the basis of the appeal. The following are the only valid bases of appeal:

(i) inaccurate findings, (ii) new clear and convincing evidence, (iii) inequitable process. Any new evidence not mentioned in the complaint form or supporting documentation will not be considered.

 

The complaint may be sent via email to compliance@npu.edu or delivered in person to the front desk of the NPU Administrative Building during normal business hours. If the complaint is regarding NPU Compliance or its personnel, then the complaint may be sent to the Executive Vice President via in-person delivery to the front desk of the NPU Administrative Building during normal business hours. In such case, the complainant should specify that the complaint is regarding compliance or its personnel. Intake personnel, generally a member of NPU Compliance, will review the form. If the form is complete, intake personnel will, within 5 business days of receipt, acknowledge receipt of the complaint and forward it to the appropriate party for review and resolution. Matters are generally forwarded as follows:

 

a. Academic matters are forwarded to the Chief Academic Officer or the Chief Academic Officer’s designee.

b. Appeals of disciplinary action are forwarded to the Executive Vice President or the Executive Vice President’s designee.

c. All other complaints are assigned to a member of NPU Compliance.

 

Depending upon the type and complexity of the grievance, the appropriate party may, in their discretion, adjudicate the matter or assign the matter to a Grievance committee.

 

Within 60 days of receipt of the complaint, NPU shall provide a written response to the complaint via email. If further investigation is needed, the complainant will be provided with a written response to the complaint within 10 business days after completion of the investigation.

 

The complainant may appeal NPU’s resolution by filing a statement of appeal that clearly describes the grounds of appeal within 5 business days of the date of the written response. The President of NPU shall adjudicate the appeal within 30 days of NPU’s receipt of complainant’s statement of appeal.

 

If a complainant has exhausted all grievance procedures provided under NPU’s policies, the complainant may contact:

 

a. The Accrediting Council for Independent Colleges and Schools at 750 First Street NE, Suite 980, Washington, DC 20002

b. The Bureau for Private Postsecondary Education by calling (888) 370-7589 or by completing the complaint form, which can be obtained on the bureau’s internet website address www.bppe.ca.gov

 

No member of the NPU community shall be subject to adverse action by NPU based upon the reasonable good faith filing or participation in a complaint.

 

Records for student complaints are maintained for at least 6 years. Records for complaints made by non-students are maintained in accordance with applicable university policy.

NPU follows federal guidelines regarding credit hours.

 

Pursuant to 34 C.F.R. §600.2, a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than –

 

1) One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or

 

2) At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

 

One hour of classroom = One contact hour

One contact hour = 50 minutes of instruction

 

At NPU, students are expected to dedicate minimum nine hours a week to attend the lecture, reading course materials, completing homework assignments, etc. for a three-unit course. For a two-unit course, students are expected to dedicate minimum six hours a week. For a one-unit course, students are expected to dedicate minimum three hours a week.

Undergraduate Transfer Credit

 

Course credit earned at other institutions of higher education may be transferable. Credit transfer is made by the admission evaluators while conducting the admission evaluation. The transfer of credit is done at the program-of-study level, on a case-by-case basis dependent on the relevancy match of related course content. The following statements apply to all transfer credits:

 

  • The NPU Admissions Office must receive all official transcripts prior to the student’s joining a degree program. Without preapproval, transcripts received after the student joins NPU cannot be used in transferring credits, except for records from the term immediately preceding the student’s starting trimester at NPU.
  • The student was officially enrolled in the course.
  • Courses eligible for transfer will be evaluated based on the comparability in content, quality, and rigor of NPU’s courses. The transfer evaluation will include but is not limited to, course descriptions, course syllabi, and/or general public information. Students may be asked to provide course catalogs or syllabi if needed.
  • When evaluating any foreign transcript, the admission evaluators may accept or transfer credit based on their knowledge of the course contents in comparison with similar courses offered in the U.S.
  • Courses for transfer to NPU may not be completed concurrently at another institution while attending NPU.
  • College English courses taken at an institution where English is not an official language cannot be transferred for general education credit.
  • The credits contemplated for transfer must be earned at (1) institutions approved by the Bureau for Private Postsecondary Education, (2) public or private institutions of higher learning accredited by an accrediting association recognized by the U. S. Department of Education, or (3) any institution of higher learning, including foreign institutions, offering degree programs equivalent to degree programs approved by the Bureau or accredited by an accrediting association recognized by the U.S. Department of Education.
  • With regarding foreign institutions, if NPU cannot determine that the institution is offering degree programs equivalent to degree programs approved by the Bureau or accredited by an accrediting association recognized by the U.S. Department of Education, the student may obtain a credential evaluation from a National Association of Credential Evaluation Services (NACES) member.
  • Professional Development Units (PDUs) offered by professional/industry organizations cannot be transferred to NPU for academic credit.
  • Continuing Education Units (CEUs) offered on a non-academic basis by other academic institutions cannot be transferred to NPU for academic credit.
  • The total credits transferred from other institutions to meet the student’s undergraduate program requirements are limited to 75 trimester units.
  • Credits transferred, performed at the time of admission evaluation, will reduce the program length. Credit transferred from any outside institution is excluded from the maximum program length and has no effect on the calculation of the student’s GPA or CGPA.

 

Credits are transferred by the following conversion:

 

a. Definition of a Trimester Unit:

One trimester credit hour equals, at a minimum, 15 contact classroom hours of lecture, 30 contact hours of laboratory, or 45 contact hours of practicum.

 

b. Conversion Factor:

1 quarter unit = 0.66 trimester unit

 

Grades Required for Transfer Credit

 

In the bachelor's degree programs, applicable courses completed with an equivalency of a letter grade of "C" or better are transferable. ​Courses completed with Pass/No Pass are not transferable unless the transcript states that the general grading policy is not based on letter grades. This policy must be in writing from the institution (transcript key or a letter of verification).

 

Other Types of Undergraduate Transfer Credit

 

The following other types of credit may be transferable:

 

a. AP course credit earned which is considered to be equivalent to college credit.

 

b. Credit by Examination - CLEP

NPU grants credit to those students who pass examinations in English, natural sciences, humanities, and social science subjects offered by the College Level Examination Program (CLEP). Only General Education credits will be granted. Students should consult with the Admissions Office for information on acceptable CLEP scores and units. The CLEP Institution Code for NPU is 7569.

 

c. Transfer of Credit from Defense Activity for Nontraditional Education Support (DANTES) and Military Services

 

Credits will be allowed for DANTES Subject Standardized Tests and professional military education evaluated by the American Council on Education (ACE). The maximum transferable credits follow the same policies as specified above. NPU’s evaluation of an application is made prior to the student’s admission to a program unless otherwise approved by the authorizing VA office. The DANTES Institution Code for NPU is 9670.

 

Graduate Transfer Credit

 

Graduate course credit earned at other accredited higher education institutions may be transferable to meet the student’s graduation requirements if the courses are closely related to the business management course requirements in the MBA program and the grade earned meets the requirement stated below. Such course credits are considered qualified transfer credits. Credit transfer is made by the admission evaluators while conducting the admission evaluation. The following statements apply to qualified transfer credits:

 

  • The NPU Admissions Office must receive all official transcripts prior to the student’s joining a degree program. Without preapproval, transcripts received after the student joins NPU cannot be used in transferring credits, except for records from the term immediately preceding the student’s starting trimester at NPU.
  • The student was officially enrolled in the course.
  • Courses eligible for transfer will be evaluated based on the comparability in content, quality and rigor of NPU’s courses. The transfer evaluation will include, but is not limited to, course descriptions, course syllabi, and/or general public information. Students may be asked to provide course catalogs or syllabi if needed.
  • No more than 7 units of qualified graduate-level course credits may be transferred.
  • Courses for transfer to NPU may not be completed concurrently at another institution while attending NPU.
  • The credits contemplated for transfer must be earned at (1) institutions approved by the Bureau for Private Postsecondary Education, (2) public or private institutions of higher learning accredited by an accrediting association recognized by the U. S. Department of Education, or (3) any institution of higher learning, including foreign institutions, offering degree programs equivalent to degree programs approved by the Bureau or accredited by an accrediting association recognized by the U.S. Department of Education. With regarding to foreign institutions, if NPU cannot determine that the institution is offering degree programs equivalent to degree programs approved by the Bureau or accredited by an accrediting association recognized by the U.S. Department of Education, the student may obtain a credential evaluation from a National Association of Credential Evaluation Services (NACES) member.
  • Professional Development Units (PDUs) offered by professional/industry organizations cannot be transferred to NPU for academic credit.
  • Continuing Education Units (CEUs) offered on a non-academic basis by other academic institutions cannot be transferred to NPU for academic credit.
  • Credits transferred, performed at the time of admission evaluation, will reduce the program length. Credit transferred from any outside institution is excluded from the program length and has no effect on the calculation of the student’s GPA or CGPA.

Credits are transferred by the following conversion:

 

a. Definition of a Trimester Unit:

One trimester credit hour equals, at a minimum, 15 contact classroom hours of lecture, 30 contact hours of laboratory, or 45 contact hours of practicum.

 

b. Conversion Factor:

1 quarter unit = 0.66 trimester unit

 

Grades Required for Transfer Credit

 

In the master’s degree programs, qualified courses completed with an equivalency of a letter grade of "B" or better are transferable. Courses completed with Pass/No Pass are not transferable unless the transcript states that the general grading policy is not based on letter grades. This policy must be in writing from the institution (transcript key or a letter of verification).

 

 

NPU adheres to the American with Disabilities Act (ADA) requirements and provides reasonable accommodations for students who are otherwise qualified but have disabilities. Such disabilities may include learning disabilities, health impairments and other documented conditions.

 

Students who wish to discuss the availability of services for people with physical disabilities or temporary disbilities, or who wish to report barrier problems, should contact the Director of Counseling and Career Services.

Academic freedom includes, but is not necessarily limited to, the right to free inquiry, expression, and discussion. Faculty are members of a learned profession and stewards of this educational institution. When they speak or write as citizens, they should be free from institutional censorship or discipline. As educators, they should remember that the public may judge their profession and their institution by their utterances. NPU will not retaliate against faculty members for sharing their convictions and responsible conclusions with their colleagues and students in their teaching and writing; however, faculty should not incorporate controversial matter that has no relation to their subject into their teaching. Faculty members are not authorized to engage in offensive speech such as hate speech or sexual harassment.